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Job Details
Online applications must be received before 12:00am on:
September 16, 2024
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):111B-YN_CS_NPS - Events Coordinator 2Business Title:Events Coordinator 2Employee Type:ClassifiedPosition Details:
The Opportunity:
This is a hybrid position, predominantly teleworking with the finalist required to live within reasonable driving distance of either Pullman, WA or Puyallup, WA.
WSU Conference Management holds offices in Puyallup, WA (36 miles outside of Seattle) and Pullman, WA (on the east side of the state), working together to lead the region in event management. We partner with federal and state agencies, non-profits, and university colleagues to deliver exceptional event experiences for clients and attendees. This position can work at one of the two locations.
As the Events Coordinator, you will perform work using knowledge and experience specific to marketing, development, and delivery of events and conferences. In consultation with your supervisor and conference leads, you will develop and manage communication messages for participants and potential participants using eBlast software, various social media platforms, website development and registration software, and paper-based communication delivery methods. You will also advise program participants, leaders, students, and/or the public regarding program content, learning activities, and terms and conditions related to the event or conference to ensure they are being complied with. In this role, you will coordinate, schedule, and monitor program delivery logistics; implement these programs in the most efficient, cost-effective, and professional manner possible; and also complete multiple team and independent projects on time in a fast-paced environment with professionalism.
Required Qualifications:
High school graduation or equivalent and three (3) years of work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.
Demonstrated experience successfully completing multiple team and independent projects according to schedule.
Ability to maintain a high level of professionalism while meeting client expectations of fast turnaround times in preparation of events and while onsite.
Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.
Position requires occasional evening and/or weekend work to support conference and/or event needs.
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As a hybrid telework position, employee must provide own high-speed internet capable of handling work needs while teleworking.
Preferred Qualifications:
Event management experience which could include logistics planning, budget development, or working with clients and the public.
Experience composing publicity copy, such as email blasts, announcements, website copy, or social media publicity posts.
Telework/Hybrid/Remote positions will require signing a telework agreement. Minimum technical requirements include an internet bandwidth of 4.0 Mbps for upload and download. WSU will provide other technical equipment determined necessary for telework positions. Learn more about telework requirements on WSU’s telework policy page.
Additional Information:
Area/College: WSU Global Campus
Department Name: Professional Education
City, State, Zip: Pullman, WA 99164-5222
Department Link: WSU Professional Education Webpage and WSU Conference Management webpage
Monthly Salary: $3,096 to $4,093 | Range 35 (Step A to Step M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
Overtime Eligibility: This position is overtime eligible.
FTE: 100%
This is a Permanent position.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Screening of applications will begin Monday, September 9, 2024, and will continue until the posting close date of Sunday, September 15, 2024. Applicants must upload the following required documents to their online application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.
External candidates, please upload all documents in the “Resume” section of your application.
Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.
Required Documents:
Resume
Cover Letter
Time Type:Full timePosition Term:12 MonthWASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-DiscriminationWSU prohibits sex discrimination in any education program or activity that it operates complaint with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU’s policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.
Organization
Working at Washington State University
Founded as the people’s university, WSU embraces its land-grant heritage, seeking to transform lives through education, research, and community engagement and service. The University has been delivering life-changing knowledge and discoveries to the state, region, nation, and the world for nearly 130 years. WSU enjoys productive partnerships with major industries in the state, including agribusiness, aerospace, health care, software, technology, and construction. The colleges at WSU Health Sciences Spokane have formed robust partnerships across the state of Washington, both with large medical centers and hospitals, as well as a variety of rural and community hospitals and clinics.
WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county.Learn about WSU’s statewide reach.
WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.
WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs.Explore WSU’s benefits.
Review the application instructionsfor instructions and tips on using the WSU Jobs site and applying for jobs at WSU.
WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county.Learn about WSU’s statewide reach.
WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.
WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs.Explore WSU’s benefits.
Review the application instructionsfor instructions and tips on using the WSU Jobs site and applying for jobs at WSU.
Diversity Profile: Washington State University
As a land-grant institution, diversity, equity, and inclusion serve as core values and beliefs of Washington State University (WSU). At the university, college, or department level, WSU is committed to fostering open, proactive dialogue to create a more inclusive culture at all its locations including the five physical campuses and its online Global Campus, as well as its 39 Extension offices, four research centers, and 25 small business development centers.
Core Belief
WSU is committed to achieving an ethical and socially just society for all. Instituting social change on a large scale begins at home with system-level policies that actively promote equity. The University is committed to diversity, equity, and inclusion throughout every aspect of its statewide system. We strive to create a climate that enables underrepresented students, faculty, and staff to thrive in communities that foster a sense of belonging in a culture of inclusion. The ultimate goal? Creation of institutional culture in which inclusion and equity are the norms, a model that helps move the world toward a place in which all people are treated with dignity and respect.
Core Value
Equity, diversity, inclusion, and belonging. Promotion of an ethical and socially just society through an intentional commitment to equity, diversity, and inclusion.
WSU’score ideologycan be found in its System Strategic Plan.
WSU’s Student Body
WSU's student body statewide is ethnically diverse: 31 percent of our students are underrepresented minorities, and first-generation students represent nearly 33 percent of the total enrollment. About 15 percent of WSU students hail from outside the state of Washington and about 7 percent are international students. System-wide enrollment reached a record 31,607 students in fall 2019.
Associate Vice Provost for Inclusive Excellence Recently Announced
Dr. Lisa Guerrerowas recently named associate vice provost for inclusive excellence. Guerrero has been an active advocate for diversity and inclusion since joining the WSU faculty in 2004. She is currently a professor of Comparative Ethnic Studies in WSU’s School of Languages, Cultures, and Race. She will maintain her faculty position, while serving as associate vice provost in a half-time appointment.
Dr. Guerrero will provide leadership to academic affairs in implementing WSU’s commitment to equity, diversity, and inclusion. She will help to identify and implement best practices and evidence-based approaches in faculty hiring, tenure and promotion, research support, faculty retention, teaching and mentoring, and curriculum planning. One of her first areas of responsibility will be to oversee theRacism and Social Inequality in the Americas faculty cluster hire programfor Fall 2021.
Representative Affinity Groups
Representative affinity groups within the Washington State University system include the following:
- Asian American and Pacific Islander Faculty Staff Association(AAPIFSA)
- Association for Faculty Women(AFW)
- Black Faculty and Staff Association
- Chicanx, Latinx, Faculty, Staff, & Allies Association
- Commission on the Status of Women
- Disabled Faculty and Staff Allies Association (DFSA)
- Group on Women in Medicine and Science(GWIMS)
- LGBTQ Faculty and Staff
- President’s Commission on Gender Identity/Expression and Sexual Orientation (GIESO)
- WSU Women in Science, Technology, Engineering and Math(WiSTEM)
WSU Resources and Offices
WSU Human Resource Services supports a climate of integrity and equity that actively reflects open, respectful dialog. Additional resources are available on theHuman Resource Services website.
